Inkjet Printer Buying Guide

Inkjet printing devices have made significant progress ever since their first appearance during the 1980s, and they have now become a prevalent choice for both personal and professional use. Due to advancements in technology, these printing devices have become more cost-effective and produce higher-quality prints, making them a top pick for a broad range of printing needs.

The process of an inkjet printer involves propelling minuscule droplets of ink onto paper to produce text, graphics, or images. This technique results in vivid and intricate prints, which makes these printers an in-demand option for printing photos, artwork, and marketing materials.

Nonetheless, with the surplus of options available in the market, it can prove to be arduous to identify the best printer that aligns with your requirements. This is where an inkjet printer buying guide can come in handy. The guide will furnish a detailed account of the different types of printers, their features, and what to contemplate when making a purchasing decision.

The guide is beneficial in helping you make an informed decision by providing comprehensive information on the multiple aspects that you need to consider before investing in a printer. These factors include printing speed and quality, connectivity, and compatibility, ink cartridge cost and yield, paper handling, capacity, and other features such as ADF, Duplex, and others. By considering these factors, you can surely find a printer that meets your specific needs and budget.

1. Selecting The Type According To Your Needs

When it comes to buying an inkjet printer, it’s important to understand the different types of inkjet printers available in the market. Each type of printer has its own unique features and benefits that cater to specific printing needs. Here are the most common types of inkjet printers available in the tech market:

  • Single-function inkjet printers: Single-function inkjet printersThese are the most basic type of inkjet printers available on the market. As the name suggests, they are intended solely for printing and do not offer supplementary features such as scanning, copying, or faxing. These printers are commonly the most economical option and are perfect for those who sporadically need to print documents or photos. They can handle a range of paper sizes and types, making them suitable for basic printing needs.
  • Multifunction inkjet printers: Multifunction inkjet printersMultifunction inkjet printers, also known as all-in-one printers, are a versatile option for those who require multiple functions in one device. These printers can print, scan, copy, and fax documents, making them ideal for home or small office use. They can save space and money by combining multiple functions into one device. With the added features, they are usually more expensive than single-function inkjet printers. They typically have automatic document feeders for scanning and copying multiple pages and often include software to manage and edit scanned documents. They are easy to set up and operate, making them a popular choice for home users and small businesses. Additionally, many multifunction inkjet printers can connect to mobile devices and offer wireless printing options, adding to their convenience and versatility.
  • Photo inkjet printers:Photo inkjet printers They are designed specifically for printing high-quality photos with exceptional color accuracy and resolution. They use specialized ink cartridges and printing technologies to produce vibrant, lifelike images that are perfect for professional photographers, artists, or anyone who requires high-quality photo prints. Also, these types of printers come in both single-function and multifunction options, and they typically use more ink cartridges than standard inkjet printers to achieve the best color accuracy and detail. They often have additional features such as built-in memory card slots or USB ports to allow users to print directly from their cameras or other devices. Photo inkjet printers can handle a range of paper sizes and types, including glossy and matte finishes, and they produce prints that are fade-resistant and long-lasting. While they may be more expensive than standard inkjet printers, their high-quality results make them a worthwhile investment for anyone who values excellent photo printing.
  • Portable inkjet printers: These printers are small, lightweight printers that can be easily transported and used on the go. They are perfect for those who need to print documents or photos while traveling or in remote locations. Portable inkjet printers typically connect to devices such as laptops, smartphones, or tablets via USB, Bluetooth, or Wi-Fi, allowing users to print from almost anywhere. They are usually battery-powered, making them a convenient option for outdoor or off-grid use. Also, they can print on a variety of paper sizes and types, including photo paper, and they often come with rechargeable batteries and ink cartridges that can be easily replaced. While they may not have the same printing speed or resolution as larger inkjet printers, they are a useful tool for those who need to print documents or photos while on the move, without the need for a larger, more expensive printer.

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2. Select Between ‘Ink Cartridge’ or ‘Ink Tank’ Printer

The next and one of the most important decisions you’ll need to make is whether to opt for an ink cartridge or ink tank printer. While both options offer high-quality printing, there are significant differences in terms of cost, convenience, and environmental impact. In this section of the buying guide, we’ll compare the pros and cons of an ink cartridge and ink tank printers to help you make an informed decision.

2.1 Ink Cartridge PrinterInk Cartridges

Ink cartridge printers have been around for many years and are the more traditional type of inkjet printer. They use individual cartridges filled with ink that need to be replaced when they run out. The cartridges contain a set amount of ink and are usually available in standard or high-yield sizes, with the latter containing more ink and costing more. There are typically four cartridges used in ink cartridge printers: cyan, magenta, yellow, and black. Some higher-end models like photo printers use additional cartridges for specialized inks, such as violet, red, grey, or matt black inks.

2.1.1 Pros of Ink Cartridge Printers:

  • Lower upfront cost: Ink cartridge printers are generally more affordable than ink tank printers, making them a popular choice for budget-conscious buyers.
  • Easy to replace cartridges: Changing ink cartridges is a simple and straightforward process, and most printers come with instructions for how to do so which is quite easy.

2.1.2 Cons of Ink Cartridge Printers:

  • Higher cost per page: Ink cartridges are relatively expensive, and you’ll need to replace them frequently if you print them often. This can make the cost per page higher than with ink tank printers.
  • Wasteful: Ink cartridges are made of plastic and other materials that are not biodegradable, which can contribute to environmental waste.
  • More maintenance: Because ink cartridges are prone to clogging and drying out, you may need to perform maintenance tasks such as nozzle cleaning or head alignment more frequently.

2.2 Ink Tank Printerink tank printer

Ink tank printers, also known as continuous ink supply system (CISS) printers, are a newer type of inkjet printer that has gained popularity in recent years. They use large ink tanks that are refillable with ink bottles, rather than individual cartridges that need to be replaced. This means that the cost per page is much lower than with ink cartridge printers, making them a great choice for those who print frequently or in large volumes. As they come with enough ink to last for thousands of pages, which means that you don’t need to replace the ink as often as you would with an ink cartridge printer. When the ink levels get low, you simply refill the tanks with ink bottles, which are usually more affordable than buying new cartridges. This can save you a lot of money in the long run, especially if you do a lot of printing.

2.2.1 Pros of Ink Tank Printers:

  • Lower cost per page: Because you can refill the ink tanks yourself, the cost per page with these types of printers is typically much lower than with ink cartridge printers.
  • More environmentally friendly: Ink tank printers are generally more sustainable than ink cartridge once, as they reduce the amount of plastic waste generated by printing.
  • Fewer maintenance tasks: Ink tank printers are less prone to clogging and drying out, so you’ll likely need to perform maintenance tasks less frequently.

2.2.2 Cons of Ink Tank Printers:

  • Higher upfront cost: Ink tank printers are generally more expensive than ink cartridge printers, which may be a barrier for some buyers.
  • More complicated to refill: Refilling the ink tanks can be a messy process, and it’s important to use the correct type of ink to avoid damaging the printer.
  • Larger and bulkier: Because ink tank printers have built-in tanks, they tend to be larger and bulkier than ink cartridge printers.

Ultimately, the choice between an ink cartridge and an ink tank printer will depend on your specific needs and priorities. If you print frequently and are concerned about the environment, an ink tank printer may be the better choice. If you’re on a tight budget and don’t mind replacing cartridges frequently, an ink cartridge printer may be a better fit.

3. Printer’s Print Quality

Print quality is a crucial factor to consider when purchasing an inkjet printer. It refers to the sharpness, clarity, and color accuracy of the printed output. The quality of the print depends on several factors, including the resolution, ink type, and the printing technology used.

3.1 Print Resolution

Print resolution is one of the most critical factors affecting the quality of the printed output from an inkjet printer. It refers to the number of dots of ink that the printer can produce per inch and is measured in dots per inch (DPI). The higher the resolution, the more detailed and sharper the print will be. In general, a resolution of 300 DPI is sufficient for printing text documents, while a resolution of 600 DPI or higher is required for printing graphics and images. High-resolution printers can even produce resolutions of 1200 x 2400 DPI or higher, which is ideal for printing ultimate-quality photos and graphics.

3.2 Ink Type

The type of ink used in a printer can significantly impact the quality of the printed output. There are two main types of ink used in inkjet printers: dye-based ink and pigment-based ink.

  • Dye-based ink is less expensive and commonly used in entry-level inkjet printers. This type of ink is water-soluble and produces vibrant, bright colors, making it suitable for printing photos and graphics. However, dye-based ink has a shorter lifespan and can fade over time, particularly when exposed to light and heat. Additionally, the dye particles are smaller, which can result in ink bleeding and feathering when printing on porous papers, leading to lower print quality.
  • Pigment-based ink, on the other hand, is made of larger particles that do not dissolve in water. This type of ink produces more subdued colors but offers superior color accuracy and sharpness, making it ideal for printing text documents and archival-quality photos. Pigment-based ink is also more resistant to fading, smudging, and water damage, ensuring that prints last longer.

It is worth noting that the type of ink used in the printer can impact the cost of printing. Pigment-based ink is typically more expensive than dye-based ink, and printers that use specialty inks may require additional cartridges, increasing the cost of replacement cartridges. If the printer will primarily be used for decent photo printing, a printer with dye-based or photo-specific ink may be the best choice. For general use, a printer with pigment-based ink may offer better longevity and higher print quality.

In addition to the two main types of ink, some printers use specialty inks for specific purposes. For example, some printers have separate cartridges for photo ink, which produces a wider color gamut and can produce better quality prints for photography. There are also printers with additional cartridges for gray, red, violet, and green inks, which can enhance color accuracy and provide more natural-looking skin tones in photos. Ultimately, selecting the right ink type for your printer will depend on your specific printing needs and budget.

3.3 Printing Technology

The printing technology used by the printer can also impact the quality and speed of printing. There are two primary printing technologies used in inkjet printers: thermal and piezoelectric.

  • Thermal inkjet printers use heat to generate small droplets of ink that are then propelled onto the paper. This technology is commonly used in entry-level inkjet printers due to its simplicity and affordability. However, thermal inkjet printers can produce lower-quality prints, particularly when printing graphics or photos. Additionally, the print head may become clogged over time, leading to decreased print quality or even a complete malfunction.
  • Piezoelectric inkjet printers, on the other hand, use a different method to propel ink droplets onto the paper. This technology uses a small electric current to create a pressure wave that forces the ink through the print head and onto the paper. Piezoelectric inkjet printers are typically more expensive than thermal printers but offer several advantages. The droplets produced by piezoelectric printers are typically smaller and more precise, resulting in higher print resolution and better color accuracy. Additionally, the print head is less likely to become clogged, leading to less maintenance and a longer printer lifespan.

Some high-end inkjet printers use additional printing technologies, such as electrostatic, continuous inkjet, or UV-curable ink. These technologies are typically used in commercial or industrial settings and offer even higher print quality and speed. However, they are also significantly more expensive and not typically needed for home or small office use.

4. Printer’s Paper Handling Capacityprinter paper tray

Another important factor to consider is its capability to handle multiple types of media paper. Different types of media paper, such as glossy, matte, and textured paper, require different printing techniques and ink compatibility to produce high-quality prints. Therefore, it is essential to choose a printer that can accommodate various types of media paper to meet your printing needs.

Most standard inkjet printers can handle paper up to 90gsm, which is suitable for printing documents, flyers, and brochures. However, if you require printing on thicker media paper, such as cardstock or photo paper, you will need a printer that can handle heavier paperweights (more than 250gsm).printer's manual feed

Envelopes and cardstock require a printer with a straight-through paper path. This means that the paper path does not bend or curve, ensuring that the paper feeds through smoothly without getting stuck or causing jams. A straight-through paper path also prevents the paper from curling or wrinkling, which can affect the print quality.

In addition to the paper path, the printer must also have adjustable paper trays that can accommodate different paper sizes and weights. Some printers have multiple paper trays, while others have a single tray that can be adjusted to fit different paper sizes. It is essential to choose a printer that can handle the size and weight of the paper required for the job.

5. Printer’s Speed & Printing Capacity

Print speed refers to the number of pages a printer can print per minute (ppm). Inkjet printers have varying print speeds, ranging from 5 pages per minute for standard printers to 15 pages per minute for high-end models. It is essential to choose a printer that meets your specific needs, as faster printers come at a higher cost.

Additionally, it’s worth noting that the printer’s speed can vary depending on the type of print job, such as printing photos or documents. Printing high-quality images can take longer than printing plain text, so if you plan on printing a lot of images, you may need to consider a printer with a faster speed.

The monthly duty cycle is also an important factor to consider, especially if you’re planning to use your printer for commercial or industrial purposes. The duty cycle should be able to handle the volume of printing you require without causing any issues or downtime. If you have a high-volume printing requirement, you should look for a printer with a duty cycle of at least 10,000 pages per month.

However, it’s important to note that the printer’s speed and duty cycle can affect the printer’s overall performance, and there may be trade-offs in terms of print quality or cost per page. Therefore, it’s important to find a balance between speed, volume, and print quality.

6. Printer’s Connectivity and OS Compatibility

Connectivity is another crucial factor to consider when choosing an inkjet printer. It refers to the printer’s ability to connect to various devices, such as computers, smartphones, or tablets, and the different types of connections that the printer supports.

The most common types of connectivity options available on inkjet printers are USB, Wi-Fi, Ethernet, and Bluetooth. USB is the most basic connection option that allows you to connect the printer directly to a computer or laptop. Wi-Fi connectivity enables you to connect the printer to a wireless network, which allows multiple users to access the printer. Ethernet connectivity is similar to Wi-Fi, but it uses a wired connection instead of a wireless one. Bluetooth connectivity enables you to connect the printer to your smartphone or tablet wirelessly.

When selecting an inkjet printer, it’s essential to consider your connectivity needs. If you plan on using the printer in a home or small office setting, Wi-Fi connectivity is usually sufficient. However, if you’re planning on using the printer in a large office or commercial setting, Ethernet connectivity may be more suitable.

In addition to the type of connectivity, it’s also essential to consider the printer’s compatibility with different operating systems. Most inkjet printers are compatible with Windows and macOS operating systems, but some may also support mobile operating systems like Android and iOS. It’s important to check the printer’s specifications to ensure that it’s compatible with the devices you plan to use it with.

Another connectivity option to consider is cloud printing. Cloud printing enables you to print documents from anywhere in the world, as long as you have an internet connection. This is particularly useful for people who work remotely or need to print documents while on the go. Some inkjet printers come with built-in cloud printing capabilities, while others require additional software or apps to be installed.

7. Additional Useful Features

In today’s fast-paced world, time is of the essence, and having a printer that can handle a variety of tasks is essential. Automatic document feeder (ADF) and duplex scanning and printing capabilities are two features that can help improve the functionality and efficiency of a printer.automatic document feeder

With an ADF, users can quickly and easily scan, copy, or print multiple pages at once without having to manually feed each page into the printer. Duplex scanning and printing, on the other hand, allows for two-sided scanning and printing, reducing paper usage and saving time.

These features are particularly useful in office settings where there is a high volume of printing and scanning required. Additionally, these features are beneficial for those who work from home, allowing for more streamlined and efficient document handling.

Looking for a perfect printer? Here are some of the top choices that we’ve selected:


In conclusion, when it comes to buying an inkjet printer, there are several factors to consider. Understanding the types of inkjet printers available on the market, the print quality they offer, their speed and volume capabilities, connectivity options, and additional features such as ADF and duplex scanning and printing, is essential in selecting the right printer for your needs.

Taking the time to research and compare different models can help you find the printer that fits your budget and specific printing needs. It’s also important to consider the cost of ink and maintenance, as well as the warranty and customer support provided by the manufacturer.

Whether you’re looking for a printer for personal use or for a home office or small business, the right inkjet printer can make a significant difference in productivity, efficiency, and overall satisfaction. By keeping these factors in mind, you can make an informed decision and find the inkjet printer that best suits your needs.


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