Everything You Need To Know About – Printer Driver

The world today is digital. All traditional ways of doing things are slowly becoming a thing of the past. The business world has been on the front line in switching from analog to digital where Windows PCs have virtually taken over the archives and other departments of many offices.

Windows PCs have been the lifeline of many businesses and with their emergence comes the need for printers; any information needed from the Windows PC as a hard copy can only be retrieved by doing a printout.

Now, a printout cannot work without print drivers.

Lately, Microsoft is receiving many requests for certifying drivers, and print drivers happen to be one of these many requests.

So, What’s A Print Driver?

A Print Driver is basically an OS program installed in the OS. This program converts data, which is in form of application software like Word, Spreadsheets, Graphics, among others to communicate with a printer.

This communication can be enabled either by use of cables or wireless connections.

This communication derives a printout, an exact hard copy of what is in the application software document. In lay man’s terms, a Windows PC program or software is basically a set of instructions.

Once you read the instructions, then it will be very easy to get things done without any problems. And you know, the procedure to install drivers is actually very simple.

Since most of the new printers are plug and play and does not require you to install any additional software for it to work, which is really a big plus.

In all Windows software, all drivers are stored in drive C. You can also visit your control panel and check the driver’s status too.

How does a Printer Driver Works? When a print driver is successfully installed, connecting it to a Windows PC is easy. Prompts to the printer are sent through the Windows PC software. This is only so long as the connection is well done.

The printing process will start immediately after this. This has to be done only once generally in the lifetime of the printer. Unless and until you reinstall the operating system.

Types of Print Drivers: Print drivers come in two different forms.  These are cloud drivers and device drivers.

  1. Cloud Drivers: The most common is Google Cloud Print application. Here, the cloud drivers allow printing to any printer. This is only achieved if the software application recognizes cloud-based instructions and the device used is also in the cloud network. These are the new generation drivers and most of the new drivers are coming this way. This will not require you to have any drivers installed on your machine and makes the job very easy. But you need to be connected to the internet or work on the same network. Both, the printer and the Windows PC have to be registered for the successful A Google account is also needed. Cloud drivers can actually work on any device. These kinds of drivers are not as common, especially in an office setting.

>> Click Here To Know More On “Google”

  1. Device Printer Drivers: A device printer driver, unlike cloud drivers needs actual communication between hardware and software. These drivers are commonly run on operating systems. Printer Control Language (PCL): This is basically a trademark of the Hewlett-Packard Company (which mainly used to enables applications to control HP DeskJet, LaserJet, and other HP printers on the computer). It is totally device dependent. It is supported by many operating systems and gives fast printing process. Can do most printing works hence highly recommended. Postscript Language (PL): Used mostly in Mackintosh and application of graphics and it’s also device dependent.

#How To Install Printer Driver On Desktop Or Laptop PC?

Installing a print driver is easy so long as the right hardware and software are available.

The following steps are followed:

  • In Windows search for, Change Device Installation Settings.
  • Select Yes then click Save.
  • Connect the printer to the Windows PC using the available USB cable. A printer is usually packaged with its own USB cable.
  • Then search for “Devices and Printers” (once you connect the printer and the Windows PC, there is a direct prompt on this).
  • Click on Add Printer.
  • Clicks Add a Local Printer.
  • When prompted on the port to use, select Use an Existing Port.
  • Click Next.

Use the Add a Printer Wizard on the Windows PC to install the built-in printer driver. Here there can be either a wireless connection, or USB connection. A shared printer will mostly use a wireless connection.

So, select appropriately according to the necessary use.

In case, if the above-given procedure won’t works for you or maybe if you have a different Operating System on your computer, in both of these conditions the best thing what you can do is to install the driver by using the setup file (Which I mainly made by the manufacturer of the printer for the particular printer model and the OS).

To install the drivers, first, you’ll need to identify the type of printer what you have and then search its name and model no. on the internet, just to download the latest driver file for your Printer.

You can also use the Drivers disc, only if you have a drivers CD/DVD, which mainly comes with your printer when you bought it new.

Here’s a picture which can help you know, what particular keyword you’ll actually need to mention on the Google search bar, just to find the compatible drivers:

After that, open the manufactures website, and look out for the compatible drivers according to the version of your operating system;

And make sure you’ll always need to remember one more thing that the 32-bit drivers will not work on a 64-bit OS. Vice-versa installations have been known to work, but they can develop problems.

To check whether the installation was successful, it is recommended to do a print and scan. Failure to scan means the driver was not successfully installed.

Using Troubleshoot would help give a clue on where the mistake happened or on what is missing from either the hardware or the software.

It is prudent to understand that no Windows PC function would work without drivers. And in case, If you still having some problem to finding the compatible drivers or maybe having some issue related to installing the drivers;

Then you can also try to follow the instructions given in this link which can help you out to know;


#Steps To Remove Printer Drivers In Windows;

Follow the following steps to remove print drivers:

  • Go to Print Management on the Windows PC.
  • Select Print Servers in the left panel.
  • Select
  • Right-click the printers that currently use the said driver. This is in the center
  • Click Print Servers in the left panel. A list of available servers will show, select the right one and click
  • Click the driver on the right panel and click on either Delete Driver or Remove Driver.

“And that’s all for now, thanks for sticking with the article, and you know it will always good to let me know about the tutorial, in the comments down below.” 🙂


  1. This post is very useful for me because I learn more of thing about the printer. and i cal also learn all the Technic to install a printer driver. it is very easy step to install a printer driver.

  2. A printer driver or a print processor is a piece of software that converts the data to be printed to a format that a printer can understand

  3. Add a Printer Wizard on the Windows PC to install the built-in printer driver. Here there can be either a wireless connection, or USB connection. A shared printer will mostly use a wireless connection.

  4. Good explanation. We known that a drivers are the hart of the printer without drivers printer can’t do anything. So it is our responsibility that which types of drivers are good for printer or not, I mean should we use genuine drivers or fake. Obviously we should be use original drivers for our printer because using fake software we can damage out printer’s hardware.

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  6. I have gone through this and it is great to know about the driver of the printer. I have also fixed many issues which might have occurred in my device.

  7. The printer driver which will be going to manage it in such part where the user will find out the information which will be going to get the overall part that will be able to find out the part perfectly.

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  11. Thank you so much for such a wonderful blog. Nowadays peoples are facing problem to Setup their Hp Printer Online, this is not a big issue you can solve this just following these simple steps.

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  17. The installation process of a printer driver have been discussed here very nicely. Thanks for guiding us this way. This will be definitely useful for all other users also.

  18. Thank you for sharing such a wonderful write-up. The information you provided in this article is relevant and helps many people regarding the same issue.

  19. I have been searching for hp printer not printing word files then finally, when I read this Article I get to know the correct information about it and I found this information is relevant. You have an ample amount of knowledge and that describes it very clearly and I thank you for giving me this type of knowledge and it helps me a lot.

  20. The printer driver installation process you are discussing is really good to see. Because whenever the printer you are using then you need to know how to install the printer driver and it’s really helpful article for those people. I want to say well-penned article.

  21. Welly informed in this phrase . So from the beginning to the last it is nicely elaborated about the print driver and the changes occurred in recent times . People who love to work in hardware will be very beneficial after going through it.

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  23. Printer driver are those software by which user can interact with printer easily. The drivers of printer are generally given by the printers manufacturing company in a hard-drive or user can directly download through internet and install.


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